general terms and conditions
Terms and Conditions
Standard Terms of Conditions These are Just Accounting Standard Terms of Business, which may be subject to variation subject to the specific requirements of each specific Clients. Book keeping Services
Clients who require Just Accounting to provide Book keeping Services will receive the following service: * accurate record keeping of receipts and payments;
* monthly bank reconciliation;
* post and balance the purchase and sales ledgers;
* write up your accounting records; and
* complete nominal ledger postings Value Added Tax (VAT) Returns In order to complete VAT returns, we will not be responsible for any surcharges, defaults or omissions as a result of failure to provide us with the necessary information within 21 days from the date the Return is due. * all VAT supplier and customer invoices are forwarded as part of the information.
* any special VAT reporting rules are adhered to
* any input VAT on non-business expenditure is clearly marked on supporting invoices;
* any expenditure for private use is included
* all supplies made by the business are recorded and forwarded to us. Management Accounts
If you require us to prepare periodic management accounts for your business. We will complete the necessary posting in your books and records. Provided we have all the information to do so and any explanations supplied to us and preparing draft accounts there from for your approval. If we are providing this as an exclusive service and we are not providing any book keeping service, the Client will * maintaining accurate records of all receipts and payments of cash;
* reconciling the bank;
* post and balance the purchase and sales ledgers; and
* extract a detailed list of ledger balances.
* Provide any other information that may be required. In all cases the Client must ensure that
* any information given to us is in a suitable format and timely manner.
* provide information to us in a suitable format and timely manner.
* answer all questions within an agreed time period.
* ensure information provided by you or your system is accurate and correct.
* ensure that we can discuss matters with third partners on your behalf if required
* allow us to have access to your systems and any information as required. We cannot provide you with any statement as to the accuracy of the information presented to us, any problems or omissions will be notified to you. Management accounts are prepared solely for the confidential use by yourself for management information business decisions any disclosure to third parties or statutory bodies must be done so in conjunction with advise from your auditors.
Payroll and Year End Returns
We will * maintain your payroll records, supply you with completed pay slips and supply you with a completed HM Revenue & Customs payslip for the PAYE and National Insurance Contributions for you to send to the Collector of Taxes .
* complete your year end return form P35 with forms P14 and P60 and supply you with the completed form P35 for signature and forms P60 that you will pass to each employee.
* submit the completed form P35 and forms P14 to HM Revenue & Customs.
* Prepare P11D forms and returns if required
* Comply with data protection requirements The Client must ensure that * Provide the detailed information required in a timely fashion.
* Data Protection Requirements are complied with.
* will supply the form P11D information to your employees by the due date.
* You agree to supply us with complete and accurate details of all benefits and expenses for the tax year (not the accounts year) in reasonable time for us to meet the statutory filing deadline. Personal Taxation We will * prepare the income tax computations based on your business accounts and other records where applicable.
* prepare your personal tax return together with such supporting schedules as are appropriate
* prepare a computation of your self-assessment liability of tax and any Class IV National Insurance Contributions.
* send you your tax return, tax computations and supporting schedules for you to approve and sign.
* submit the form to HM Revenue & Customs on your behalf.
* tell you how much tax and National Insurance Contributions you should pay and when
* deal with HM Revenue & Customs regarding any amendments required to your return and prepare any amended returns which may be required.
* advise as to possible claims and elections arising from the tax return and from information supplied by you. Where instructed by you, we will make such claims and elections in the form and manner required by HM Revenue & Customs.
* deal with HM Revenue & Customs on your behalf where instructed to do so. The Client must ensure that
* You are legally responsible for making correct returns by the due date and for payment of tax on time. Failure to meet the deadlines may result in automatic penalties, surcharges and/or interest.
* Provide all sources of income, charges, allowances required for any tax computation
* Provide any information requested along with supporting documentation if required
* Provide information in a timely manner
* forward any correspondence with the HM Revenue & Customs
* to keep us inform us changes in your circumstances if they are likely to affect your tax position. Other Services Products Any service provided on your behalf be subject to special requirements and conditions please call us to discuss these. Agreement of Terms Once you have engaged us to provide you with a service you will be provided with a contract, in the event that there are conflicts in this statement and the contract the contract shall apply. These will be effective until replaced. Confidentiality Where you give us confidential information we shall at all times keep it confidential, except as required by law or as provided for in regulatory, ethical or other professional pronouncements applicable to this engagement.
Investment Services
We are not authorised by the Financial Services Authority to conduct Investment Business.
Fees We operate either on a fixed monthly fee agreed in advance or a one-off charge for a specific project. These will vary according to the work in hand, any estimates will be valid for 30 days and may change after this period. We reserve the right to increase our fees subject to prior notice by at least inflation on an annual basis.
Additional fees may be payable for work that is either a result of (a) delays in forwarding information or omissions or inaccurate information provided, or (b) work over and above that is agreed originally between the parties.
monthly standing order. These standing orders will be applied to fees arising from work agreed in this letter of engagement for the current and ensuing years. Once we have been able to assess the amount of work and time involved we would be grateful if you would agree to pay an amount to us on a regular basis.
Our terms relating to payment of amounts invoiced and not covered by standing orders, where appropriate, are strictly 14 days net. We reserve the right to add an interest charge at a rate of 2% per month simple interest together with any solicitors and/or collection agents costs incurred on any bills remaining unpaid 14 days after presentation. Retention of Records
You are required to retain these records for at least seven years from the end of the accounting year to which they relate. Applicable Law The Courts of England and Wales will have exclusive jurisdiction in relation to any claim, dispute or difference concerning this engagement letter and any matter arising from it. Each party irrevocably waives any right it may have to object to any action being brought in those courts, to claim that the action has been brought in an inappropriate forum, or to claim that those courts do not have jurisdiction. Internet Communication
We will not accept any responsibility for changes made to such communications after their despatch. It may therefore be inappropriate to rely on advice contained in an e-mail without obtaining written confirmation of it. We do not accept responsibility for any errors or problems that may arise through the use of internet communication and all risks connected with sending commercially sensitive information relating to your business are borne by you. If you do not agree to accept this risk, you should notify us in writing that e-mail is not an acceptable means of communication.
It is the responsibility of the recipient to carry out a virus check on any attachments received. Data Protection Act 1998 All parties must comply with the current Data Protection Legislation in force. Money Laundering
We have a duty under s. 330 of the Proceeds of Crime Act 2002 to report to the National Criminal Intelligence Service (NCIS) if we know, or have reasonable cause to suspect, that you, or anyone connected with your business, are or have been involved in money laundering. Failure on our part to make a report where we have knowledge or reasonable grounds for suspicion would constitute a criminal offence. The offence of money laundering is defined by s. 340(11) of the Proceeds of Crime Act and includes concealing, converting, using or possessing the benefits of any activity that constitutes a criminal offence in the UK. It also includes involvement in any arrangement that facilitates the acquisition, retention, use or control of such a benefit. This definition is very wide and would include such crimes as:- * Deliberate tax evasion
* Deliberate failure to inform the tax authorities of known underpayments or excessive repayments
* Fraudulent claiming of benefits or grants; or
* Obtaining a contract through bribery We are obliged by law to report any instances of money laundering to NCIS without your knowledge or consent. In fact, we may commit the criminal offence of tipping off under s. 333 of the Proceeds of Crime Act if we were to inform you that a report had been made. In consequence, neither the firms' principals nor staff may enter into any correspondence or discussions with you regarding such matters.
We are not required to undertake work for the sole purpose of identifying suspicions of money laundering. We shall fulfil our obligations under the Proceeds of Crime Act 2002 in accordance with the current guidelines. Limitation of Liability We will provide our professional services with reasonable care and skill. However, we will not be held responsible for any losses arising from the supply by you or others of incorrect or incomplete information, or your or others’ failure to supply any appropriate information or your failure to act on our advice or respond promptly to communications from us or other relevant authorities. You agree to hold harmless and indemnify us against any misrepresentation, whether intentional or unintentional, supplied to us orally or in writing in connection with this agreement. You have agreed that you will not bring any claim in connection with services provided to you by the firm against any of our employees on a personal basis.
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